Privacy Policy

The controller responsible for the processing of your personal data within the meaning of the General Data Protection Regulation (GDPR) is:

Veni Vidi Validus GmbH

Lorenzstraße 21

87439 Kempten (Allgäu)

Germany

Email: support@voiceappear.de

VoiceAppear is a Windows speech-to-text desktop application. You hold a key, speak, and the transcribed text appears wherever your cursor is, in any application. This Privacy Policy explains what data we process when you use our website, create an account, and use the VoiceAppear application, and what rights you have regarding that data.

We are committed to processing as little personal data as possible. Your audio and your transcripts are never saved: they are used solely at the moment of transcription and are discarded as soon as the text has appeared. They are not stored on our servers, not kept in logs or backups, and not shared with third parties for their own purposes.

We collect only the information needed to operate your account:

• Account data: the email address and login credentials you use to sign in.
• Billing data: if you subscribe to a paid plan, we process your name, billing address and subscription status. Card details are handled entirely by our payment provider and are never stored on our servers.

We never store any of the following:

• Voice recordings. Your audio is processed only for the moment of transcription and is deleted as soon as your text appears.
• Transcripts. Dictated text is inserted at your cursor and then discarded. It is not stored on our servers and does not appear in logs or backups.
• Anything derived from your dictation. We do not use it to train AI models, build profiles, or serve advertising, and we never sell or share it.

When you dictate, your audio is sent for transcription, converted to text, and the text is inserted at your cursor. Your audio recordings and transcripts are never saved: they are used only at the moment of transcription and are discarded as soon as the text has been inserted. We do not store them, we do not use them to build user profiles, and we do not sell or share them.

Transcription may be performed using a third-party AI processing service acting strictly on our instructions as a processor. This processor receives the audio only for the duration of the transcription and does not retain it for its own purposes.

We process your personal data on the following legal bases under Art. 6 GDPR:

• Performance of a contract (Art. 6(1)(b) GDPR): to provide the application, manage your account, and process your plan and billing.
• Legitimate interests (Art. 6(1)(f) GDPR): to keep the service secure and reliable, prevent abuse, and improve the product through aggregated diagnostics.
• Consent (Art. 6(1)(a) GDPR): where we rely on your consent, for example for optional analytics; you may withdraw consent at any time.
• Legal obligation (Art. 6(1)(c) GDPR): to comply with statutory retention and accounting requirements.

We use carefully selected service providers who process personal data on our behalf under data processing agreements. These currently include:

• A transcription / AI processing provider that converts audio to text transiently (placeholder, to be specified).
• A payment provider that processes subscription payments (placeholder, to be specified).
• A hosting and infrastructure provider that operates our servers within the EU (placeholder, to be specified).
• An analytics provider used to understand aggregated, privacy-respecting usage (placeholder, to be specified).

Our website uses cookies and similar technologies that are strictly necessary to operate the site and keep you signed in. Optional cookies, such as analytics cookies, are only set with your consent, which you can manage or withdraw at any time.

We retain personal data only for as long as necessary for the purposes described in this policy or as required by law. Account and billing data are kept for the duration of your account and any applicable statutory retention periods. Audio and transcripts are never saved and are not retained beyond the moment of transcription.

We aim to process your data within the European Union. Where a processor processes data outside the EU/EEA, we ensure appropriate safeguards are in place, such as the European Commission’s standard contractual clauses.

You have the following rights regarding your personal data:

• The right to access your personal data.
• The right to rectification of inaccurate data.
• The right to erasure of your data.
• The right to restriction of processing.
• The right to data portability.
• The right to object to processing based on legitimate interests.
• The right to withdraw consent at any time, without affecting prior processing.
• The right to lodge a complaint with a supervisory authority.

To exercise any of these rights, contact us at support@voiceappear.de.

VoiceAppear is not directed to children. We do not knowingly collect personal data from children under the age required for valid consent in your country. If you believe a child has provided us with personal data, please contact us so we can delete it.

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date above. Material changes will be communicated through the application or by email where appropriate.

If you have any questions about this Privacy Policy or our handling of your data, contact us at support@voiceappear.de.